AI-CHATBOT / ENTERPRISE AI
Faster Employee Onboarding with AI
Help new employees find answers, complete important tasks, and access role-specific training with an AI onboarding assistant designed around your organization.
Plan Your Onboarding AI ProjectGive every new hire a clearer path from their first day forward.
A SMARTER START FOR YOUR NEW EMPLOYEES
Your Onboarding Assistant
Helpful guidance for every step of the journey
WELCOME TO THE TEAM
Let’s get you started.
Find your next steps, resources, and answers in one place.
A more informed start for every new hire.
Conceptual illustration, not a product screenshot.
THE OPPORTUNITY
Give new employees the information they need to get started
A new employee’s first days often involve learning company policies, meeting colleagues, completing forms, accessing systems, and beginning role-specific training. When information is spread across emails, documents, and different departments, finding the next step can be difficult.
An AI onboarding assistant provides a convenient way to guide new hires through your organization’s processes. Employees can ask questions, find approved resources, review their next steps, and receive support throughout their onboarding journey.
By making common information easier to access, your HR, training, and IT teams can spend more time helping employees with questions and situations that need personal attention.
Illustrative AI-assisted onboarding workflow
Welcome and orient
Introduce the organization
Share the first-week agenda
Connect to key resources
Guide each step
Role-specific checklists
Training and policy guidance
Answers to common questions
Track and support
Task status and reminders
Identify access issues
Connect employees with HR or IT
KEY CAPABILITIES
Give new hires a more guided onboarding experience
Combine your organization’s knowledge, onboarding activities, and support resources in an experience designed for new employees.
Personalized Guidance
Present relevant next steps and resources based on an employee’s role, team, location, or onboarding plan.
Answers to Questions
Help new hires find information about approved policies, procedures, benefits, and workplace resources.
Training Support
Direct employees to role-specific training and highlight important learning requirements.
Tasks and Reminders
Help employees see outstanding tasks and receive reminders based on the configured workflow.
FOR NEW EMPLOYEES
Help every new hire feel informed and supported
From the first day through the first several weeks, employees can use an AI assistant to navigate their onboarding experience.
Understand the first week
Review an onboarding agenda, find important contacts, and understand what to complete first.
Focus: a clearer beginning.
Ask everyday questions
Find approved information about company processes, workplace policies, and available resources.
Focus: information when it is needed.
Follow the next steps
Review required tasks, training, and reminders relevant to the employee’s onboarding plan.
Focus: steady progress.
A MORE CONNECTED PROCESS
Bring important onboarding activities together
Configure the assistant to guide employees to the resources and teams involved in your organization’s process.
Company Orientation
Introduce your organization, its values, workplace practices, and resources for new employees.
Policies and Benefits
Help employees find approved information about policies, benefits, and common HR questions.
Role-Specific Training
Direct employees to learning materials and training requirements relevant to their position.
Systems and Access
Help new hires understand which tools they need and how to request assistance with access.
People and Connections
Guide employees to the colleagues, teams, and contacts involved in their onboarding.
Follow-Up and Check-Ins
Support reminders and follow-up activities to help employees identify questions or remaining tasks.
FOR HR, TRAINING, AND IT
Give your teams more support for recurring questions
Onboarding works best when employees can find routine information easily and connect with the right person when additional help is needed.
Share consistent information
Make approved onboarding resources and answers available across roles and locations.
Guide employees to learning
Help new hires find assigned courses, training materials, and relevant learning resources.
Surface access issues
Help employees identify missing access and direct requests to the appropriate support process.
EXAMPLE QUESTIONS
The questions new employees can ask
Configure the assistant around your approved company information so employees can get help with questions such as:
“What should I do first?”
Guide the employee to their first-day or first-week agenda and outstanding onboarding tasks.
“Where can I find my training?”
Direct the employee to relevant learning materials and assigned training resources.
“Who can help me get access?”
Connect the employee to the appropriate IT support contact or request process.
“Where is the employee handbook?”
Help the employee locate approved policies, procedures, and workplace resources.
“How do I learn about benefits?”
Direct the employee to approved benefits information and the appropriate HR contacts.
“Who is on my team?”
Help the employee find team introductions, contacts, and approved collaboration resources.
CONNECT YOUR EXISTING TOOLS
Fit AI onboarding into the way your organization works
The assistant can be planned around the systems and information your teams already use.
HR and Onboarding Platforms
Discuss connections to compatible HR systems to support employee information and onboarding workflows.
Training and Development
Connect employees to approved courses, learning resources, and training activities.
Support and Collaboration
Plan connections to compatible collaboration, identity, and IT support systems.
Available integrations, automated actions, and reporting depend on your systems, permissions, and implementation.
SECURITY AND CONTROL
Build onboarding around your organization’s requirements
Plan the assistant’s knowledge, access, and deployment around your company’s policies and employee privacy needs.
Approved Company Knowledge
Configure the assistant to use selected policies, training materials, and onboarding resources.
Access and Permissions
Define which information employees and administrators can access based on your organizational policies.
Deployment Options
Discuss managed hosting or deployment in your own environment based on your requirements.
GETTING STARTED
Start with one onboarding journey
A focused pilot can help your team evaluate the employee experience and identify opportunities for improvement.
Identify common questions, onboarding steps, training materials, and the teams involved.
Select approved resources, define the employee journey, and review integrations and permissions.
Gather feedback from employees and your onboarding teams, then refine the experience.
FREQUENTLY ASKED QUESTIONS
Questions about AI employee onboarding
What is an AI onboarding assistant?
An AI onboarding assistant helps new employees navigate approved company information, find resources, and understand the next steps in their onboarding process.
Can the assistant answer questions about our company?
Yes. The assistant can be configured around approved company policies, training materials, procedures, and other onboarding resources.
Can onboarding be personalized by role?
Yes. Onboarding guidance and resources can be organized around an employee’s role, team, location, or other information available in your configured workflow.
Can the assistant help with training requirements?
The assistant can guide employees to relevant training materials and highlight assigned learning activities. Available tracking depends on your connected systems.
Can it connect to our HR and IT systems?
Connections to compatible HR, learning, identity, and IT support systems can be discussed based on available integrations and your project requirements.
Does the assistant replace our HR team?
No. The assistant supports employees with information and routine guidance. HR, IT, managers, and other teams remain available for matters that require personal attention.
Can we control access to employee information?
Access can be configured around user roles, permissions, and organizational policies. Specific controls depend on your deployment and connected systems.
How can we get started?
Begin with a discussion of your onboarding process and select a focused pilot. Your team can evaluate the experience before expanding to additional roles or locations.
LET'S GET STARTED
Give your new employees a smarter start
Explore how an AI onboarding assistant can help your organization guide new hires, share knowledge, and support a more connected onboarding experience.
Discuss Your Onboarding AI ProjectWe can discuss your onboarding process, company resources, systems, security requirements, and deployment options.