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Tools & Actions

Add Calendly Booking Action

Enable your AI agent to check availability and make bookings on your Calendly calendar.
The Calendly action allows your AI agent to check your calendar availability and help visitors book appointments directly through the chatbot.

Adding the Calendly Action

1

Go to Tools & Actions

In your chatbot dashboard, go to Configuration → Tools & Actions.

2

Select Calendly

Find Calendly: Make Bookings and click Add.

Configuration

Name

A descriptive name for the action. Default: book_calendly_appointment

Description

A description of the action and when it should be used. The default description guides the agent on how to handle booking requests, date ranges, and displaying available slots.

Calendly Account

Click Connect Calendly Account to connect your Calendly account via OAuth. You will be redirected to Calendly to authorize access.

Once connected, your event type will be automatically selected. If you have multiple event types, you will be prompted to choose which one visitors can book.

Free vs Paid Calendly Plans

The Calendly action works with both free and paid Calendly plans, but the booking experience differs.

On paid plans, the entire booking flow happens inline within the chatbot:

  1. Visitor asks to book an appointment
  2. Agent shows available time slots in a calendar
  3. Visitor selects a date and time
  4. Visitor fills in their name, email, and optional notes
  5. Booking is created automatically and added to your calendar

Free Plan

On free plans, availability checking works the same way, but Calendly’s Scheduling API is not available for creating bookings. Instead:
  1. Visitor asks to book an appointment
  2. Agent shows available time slots in a calendar
  3. Visitor selects a date and time
  4. Visitor fills in their name and email
  5. A Calendly booking page opens in a new tab (pre-filled with their details)
  6. Visitor completes the booking on Calendly’s page

For the best visitor experience, we recommend using a paid Calendly plan. This keeps the entire booking flow within the chatbot without redirecting to an external page.

Save the Action

Once you’ve connected your Calendly account and selected an event type, click Add Action to enable it.

Your chatbot will now be able to:
  • Check availability on your Calendly calendar
  • Show available time slots to visitors
  • Allow visitors to book appointments
Bookings will automatically be added to your Calendly calendar.

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